Facilities Operations Coordinator
About KIPP Bay Area Public Schools KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all.There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country.KIPP Excelencia Community Prep Summary KIPP Excelencia Community Prep opened in August 2015 and serves the students of Redwood City who are committed to doing whatever it takes to get to college. The mission of KIPP Excelencia Community Prep is to inspire and empower all children so that they are successful through college and impact their communities. We are seeking a part-time office assistant to support the team at KIPP Excelencia Community Prep.This position is an opportunity to play a role in the development of a school-wide atmosphere focused on academic achievement, character, and college-readiness. Staff members must thrive in an entrepreneurial atmosphere and have prior experience working as part of a team to impact student academic and character growth.Position Overview The Operations Coordinator will play a critical role in maintaining the systems that support excellent teaching and learning. They will support the front office and serve as the first point of contact for any students, families, staff, or visitors in the office. They must also passionately believe in the value of a KIPP education and have the ability to enthusiastically share that vision and belief with others. This position is an excellent opportunity for a highly driven self-starter to support a high-performing school. The Operations Coordinator reports to the Operations Manager. This full-time, non-exempt position is available Monday, January 6th through Thursday, June 11th, 2019.Roles and ResponsibilitiesManage front office and incoming visitorsOwn the creation of a welcoming, organized front office that reflects school values and culture Manage inventory of office supplies, textbooks, uniforms, and other materials Serve as the point person for first aid and student medicationManage student attendance and dataTrack daily student attendance accurately, including distributing tardy slips, checking records, and compiling attendance documentation Arrange morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-upSupport student enrollmentManage all incoming applications and enrollment paperwork for new and returning students Help prepare application data and communications for the enrollment lottery Own specific parts of the enrollment process, such as scheduling family meetings or managing all incoming new student enrollment paperwork Support relationships with the school district, community organizations, and other entities as it relates to student enrollmentSupport communications systemsManage systems of parent communication in English and SpanishHelp prepare weekly bulletins in English and Spanish to distribute to team & family Assist in the preparation of all parent communications, including letters and report cards Assist in maintaining updates and newsletters on the school website Manage communication systems with families by sending out mailings and using the SchoolMessenger system for school eventsFacility management and traffic supportSupport with implementing school safety plans and procedures Willingness to be trained as a crossing guard and support over 800 families to arrive and depart from school safely Support with facilities management and ensure that the daily facilities checklist is completed by the janitorial staff. Assist with other tasks and projects as assignedSkills and QualificationsHigh school diploma required Spanish fluency required Knowledge of the Redwood City community preferred One year of work experience preferred Demonstrated proficiency with Microsoft Office & Google Drive Ability to self-direct, prioritize and multi-task among competing goals Demonstrated ability to work well with others and build relationships across teams Excellent written and verbal communication skills with keen attention to detail Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission and valuesSalary & Benefits This is an hourly, non-exempt position that includes full benefits: medical, dental, vision, and retirement benefits.