Facilities and Risk Manager (Oakland, CA)

Facilities and Risk Manager (Oakland, CA)

Position OverviewWe are seeking an energetic and passionate Facilities and Risk Manager responsible for overseeing all building maintenance within our growing network. They will be responsible for ensuring all facilities are safe, up to code, and fully operational. The Facilities and Risk Manager will also be responsible for managing contractors, training operations staff, facilities helpdesk, and working with third party vendors. This role is instrumental in developing systems and processes to strongly support all sites, regions, and our national office. Currently, we operate 11 facilities, including a mix of owned, long-term leased and short-term leased facilities. The Facilities Manager is based out of our Oakland national office. They will report directly to the VP of Finance.Primary Responsibilities:Project Management
  • Clearly define roles and responsibilities for facilities across national, regional and site operations with transparent escalation paths for accountability.
  • Direct and support facilities responsibilities of operational staff across sites
  • Manage and coordinate projects for new builds and major repairs/renovations - including budgets, timelines, while ensuring compliance with State/Federal regulations.
Facilities Acquisition, Maintenance, and Repairs
  • Support facilities vendor identification and relationships.
  • Resolve all facilities related help desk work order tickets within service standards.
  • Analyze and forecast for all capital investments including, but not limited to renovations and repairs to create a multi-year strategy within financial parameters.
  • Monitoring all existing leases, tracking timing of renewals, rent increases etc. and review and support all new and renewal negotiations representing the needs of the organization.
  • Analyze different lease terms and options to ensure consistency with CT facilities framework.
  • Evolve and maintain CT’s Facilities Framework for tenant improvement projects and permanent builds - accounting for geographic differences and establishing benchmarks.
Risk Management
  • In collaboration with other national departments, serve as primary liaison addressing operational risk management issues and policies.
  • Manage non-employee risk management program including serving as liaison for general liability requests, field trip contracts, volunteerism, vehicles, and ensuring sites uphold safety and risk management protocols set forth in partnership with the HR/Talent team.
  • Manage business insurance, risk management, and legal activities including letters of agreement, contracts, leases and other legal documents and agreements.
  • Ensures full compliance with all codes, regulations (local, state, and federal), and safety standards to protect the well-being of all students, guests, and employees occupying the buildings.
Qualifications
  • 3-5 years of experience in facilities, risk management and lease negotiation required;
  • 3+ years of project management experience
  • Excellent written and verbal communication skills with keen attention to detail;
  • Skilled at analyzing, interpreting, and using data to collaborate, identify best practices and areas for improvement, and drive results;
  • Strong financial acumen and analytics; resourceful with limited budget and resources;
  • Adept at thinking strategically, translating plans into action, and exhibiting excellent judgment; strong system building skill
  • Ability to self-direct, prioritize and multi-task among competing goals while exhibiting flexibility in a fast-paced, entrepreneurial environment;
  • Excellent relationship building skills with a demonstrated ability to work well with people with a wide diversity of demographic and professional experience levels across a decentralized work environment;
  • Bachelor’s degree required;
  • Flexibility in work schedule